All businesses will hold data of one description or another, but some businesses will hold more personal details than others. It is important that all businesses consider what data they request from their customers and clients, what they use the data for, where it is stored and how and when it will eventually be deleted.
Understanding what data you are asking for and why, enables you to ensure that you aren’t asking for data that is not relevant to you providing your products and services to your clients. It also allows you to consider how the data is going to be used in your business and what employees might need to have access to it.
It is important that you only give access to those members of staff that need it to be able to fulfil their jobs. This will help to reduce the amount of people that see the data as well as reducing the possibility of the data being breached in one way or another.
You should ensure that you are not keeping data for any longer than is necessary and that you are working with a Confidential Waste Disposal Birmingham company to help destroy any hard copy data in a safe and efficient manner. You will need to have a process and procedure in place to identify at what time your data should be destroyed and cleansed. This will depend on what data you keep as well as the kind of business that you run.